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Several applications within Jira are specifically designed to handle Scaled Agile Organizational Structures in Jira that extend , going beyond basic Projects and Boards. These tools integrate cover Programs, Agile Release Trains (ARTs), Portfolios, Products, and Product Lines for comprehensive reporting and utilize custom JQL filters for precise data scope to make reporting a breeze. They make use of custom JQL (Jira Query Language) filters to pinpoint data scopes in Velocity and Burnup Charts.
A challenge arises with Sprint Metrics (e.g., Final Commitment, Removed Work) Now, here's the tricky part. Integrating these abstract entities with board context to pull out Sprint or Kanban metrics for larger organizational units like Divisions or Product Lines. These units often comprise dozens of teams, each with , which often have multiple teams with their own team-level Scrum boards. When creating new charts, selecting numerous boards as data sources is required, which can be cumbersome.To address this, we introduced the 'Board Set' feature. It simplifies aggregating Sprint Metrics for large units by allowing the selection of , can get a bit overwhelming. Imagine having to pick multiple boards every time you want to whip up some new charts - talk about a hassle!
But fear not, we've got you covered with the 'Board set' feature. This nifty tool makes it super easy to gather Sprint and Kanban metrics for bigger units. With just one click, you can select multiple boards as a single data source with one click, streamlining chart creation, and ensuring organizational structure reflection in Jira.
The Board Set creates a unified JQL filter linked to the board IDs, adhering to Jira's permission schema. Its use requires permissions for all included boards. Board set creation is limited to Jira admins, but all users with relevant permissions can utilize them.
Jira Admins can create and edit Board Sets easily via a tab in Global Settings or in Chart Settings:
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To select a Board Set, find it in a specific tab in the board select dropdown:
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This feature mirrors the customization options of a single Board:
screenshotmaking the chart creation process a walk in the park.
Create board set
To start utilising board sets instead of individually adding boards each time you create a chart, there are two approaches:
As you go, add the boards you need and save them as a board set directly within the settings.
In the 'Board sets' tab, recreate your organisational structure and make use of it when creating charts.
You can create Scrum board sets or Kanban board sets. A mixed set is impractical because each methodology requires specific calculations.
Although it's not required, we recommend adding a description to your set for easier navigation, especially when you have numerous board sets.
Board sets are only selectable by their creators. Nonetheless, you can share charts featuring selected board sets with anyone. If the person or group doesn't have access to certain boards or projects, the data for those restricted areas will not be displayed.
Per board configuration
These settings are applied by default when you add the board set to the chart.
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Display Name: This name will be shown in place of the actual board name in Jira, providing a simplified identification option if necessary.
Sprint Filter: This feature allows you to filter sprints based on their names, utilizing regular expressions (regexp).
Custom Estimation Field: Enables the use of any numeric field for calculations.
Custom Done Status: This setting allows for the designation of one or more statuses to signify completed work.
Edit board set
You can edit the board set at any time:
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The board set will be automatically updated across all charts, meaning charts with edited board sets will display the updated data.
Ungroup board set
The board set can be ungrouped - as a result, each board will appear on the chart. Meanwhile, adding the same boards as a board set will aggregate all boards into one group on the chart.
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Adding board sets with the same boards
The board set can include any list of your choosing. It is advisable to name board sets with meaningful titles to easily identify the contents. Ideally, these sets should align with your organisational structure, accurately reflecting its components.
However, a set can also represent a major release or a program. These elements tend to be more dynamic and less stable than the organisational framework, potentially leading to a board appearing in multiple board sets within a single chart.
The board added in different board sets will be counted for all. In the breakdown by boards, the board will be shown as many times as it is added with the board set's name in parentness.
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